Assistant Controller

Job Overview: 

As Assistant Controller, you will take ownership of the accounting and monthly close for assigned hotel properties. You will prepare accurate financial statements, resolve accounting discrepancies, and help hotel leaders understand their financial results. Working closely with the Corporate Controller, you will exercise independent judgment, guide Staff Accountants, and help improve accounting processes. In this role, you will contribute to a collaborative workplace while living out our company purpose: “Hospitality from our family to yours.” This is a fully in office role, in our Oldsmar Corporate office.

Job Responsibilities: 

• Manage day-to-day accounting and coordinate month-end and year-end close activities for assigned hotel properties, meeting established deadlines.
• Prepare monthly financial statements and supporting schedules for Corporate Controller review.
• Prepare and post journal entries, including accruals, prepaid expenses, reclassifications, and other adjustments.
• Review expenses for completeness during month-end close. Identify missing or unrecorded expenses and prepare appropriate accruals and adjusting entries.
• Complete bank and balance sheet reconciliations. Investigate discrepancies and resolve outstanding reconciling items promptly.
• Perform general ledger account analysis. Investigate and resolve discrepancies to ensure accurate financial reporting.
• Analyze property financial results, research budget-to-actual variances, and communicate findings to the Corporate Controller and hotel leadership.
• Review and process accounts payable, accounts receivable, and employee expense reports, verifying accurate coding, supporting documentation, and required approvals.
• Review corporate credit card activity, reconcile vendor balances, and follow up on outstanding receivables and payment discrepancies.
• Reconcile vendor accounts, respond to payment inquiries, and resolve outstanding balances and payment discrepancies. Support vendor payments through approved company payment methods, including ACH and virtual credit cards, while following required approvals and internal controls.
• Monitor credit card chargebacks weekly and coordinate timely investigation, documentation, and resolution with hotel General Managers.
• Review payroll reports and related accounting entries for accuracy. Coordinate corrections and timely approvals with property management and Human Resources.
• Maintain financial records in accordance with GAAP, USALI, company policies, and established internal controls. Escalate significant accounting or control concerns to the Corporate Controller.
• Serve as an accounting resource for hotel General Managers and coordinate the timely submission of invoices, reports, and other financial documentation.
• Coordinate with hotel General Managers to obtain missing invoices and financial documentation. Research unusual transactions and obtain explanations to support accurate accounting and timely close.
• Provide guidance to Staff Accountants and support training and process improvements that strengthen accounting accuracy and efficiency.
• Support audits and special projects by preparing reconciliations, schedules, and requested documentation.
• Must maintain a professional appearance in accordance with company standards.
• Additional responsibilities may be assigned as needed to meet evolving business demands.

Job Qualifications: 

• Associate degree in Accounting, Finance, or a related field.
• Minimum of 3 years of progressive accounting experience, including responsibility for month-end close and financial statement preparation.
• Strong understanding of GAAP, general ledger accounting, balance sheet reconciliations, accounts payable, accounts receivable, and cash management.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and financial data analysis.
• Ability to work independently, investigate accounting discrepancies, and manage competing deadlines with a high level of accuracy.
• Strong written and verbal communication skills, with the ability to explain financial information and provide practical guidance to colleagues.

Preferred Qualifications: 

• Bachelor’s degree in Accounting, Finance, or a related field.
• Hotel or multi-property accounting experience and familiarity with USALI.
• Experience with M3 Accounting, ProfitSword, and hotel property management systems.

Physical Demands:

• Regularly required to sit, stand, walk, bend, and use hands and fingers to operate standard office equipment.
• Manual dexterity to operate phones, computers, tablets, and other office tools.
• Close visual acuity required to view computer screens, financial data, and detailed reports.
• Must be able to lift and move boxes or files weighing up to 15 pounds.
• Ability to travel for business, including visits to hotel locations or conferences, which may require overnight stays.